DFI Day Two #2

Today's session was focused upon Workflow which included lots of tips and tricks for organising your gmail, calendar, tabs and note keeping.  I definitely needed more than the 10 minutes to tidy up my workflow.  At least now I have the tools to tidy things up, I just need the time to get it all into order.  
One of my favourite things about the day was learning about Google Keep, I think once I get faster in using this it is going to be a life saver.  
One of my least favourite parts of the day was recording ourselves doing an activity so we can learn how to embed it on our Blog.  Seeing and hearing myself on the video was not very flattering! Thanks Richard for being my Buddy in this activity, perhaps we should have done separate recordings so that I'm not on your Blog.
A big thank you to Dave Winter and the people in my Bubble for supporting me today.  I thought I knew how to do the present screen during the Meet but when it came down to actually doing it I needed a helping hand.  Thanks for your patience as I navigate this new learning.  During this session I learned that the chrome tab enables music to be shared with people during a Meet and this blocks out the surrounding tabs on your screen which is helpful. Our group had some pretty great music tastes and it was lovely to see all the beautiful beaches around New Zealand.

Things I Learned Today - Agenda

Google Keep

• When you install it on your phone it links to your computer automatically
• Fantastic for lists, notes, reminders etc
• Organisational functions such as colour, pinning, archive, dictating notes, reminders (when you add a place the phone will vibrate as you pass that particular place as a reminder)
• You can take a photo of text and it will strip it so it can be used as as document.  This can be dragged into a doc on your computer
• You can add your digital signature so that this can be used when needed
• Handy for everyday passwords but certainly not your bank account!

Gmail

• On the settings you can display the density - default works fine
• Change your theme under settings so you can easily identify different accounts (remember to save the changes at the bottom of the page)
• Insert a different signature once you have set them up
• Snooze mail until you are ready to read it later
• Use the labels and filters to sort mail - settings - filters - create filter
• You can apply filters to emails that are linked
• Access calendar from gmail when making appointments
• To search use is:unread or From:name or Has:attachment - this will help in refining searches
• unroll.me - will help you to stop subscriptions easily

Calendar

• Settings to decide on density and colour
• You can display week, day or month and only show certain calendars
• Go to general settings to set up time zone
• Whilst in calendars there are shortcuts such as week (W), Day (D), Year (Y) and to skip forward a week (J) and backwards a week is (K).
• When setting up a meeting, add conference

Taming Tabs - I decided to display this in a table

Taming Tabs to Help Workflow
One Tab	Install as part of chrome extension. Great for managing tabs.
The Great Suspender	This will put the tabs to sleep until you need them.  You can book a time for them to ‘wake up’.
Tab Snooze	Same as above. This will put the tabs to sleep until you need them.  You can book a time for them to ‘wake up’.
Toby Mini	Helps to organise your tabs into collections.
Workona	This can do all of the above.  Recommended by Dorothy.
Bookmarks	You can add folders in your Bookmarks bar and organise your commonly used tabs.  You can remove the words so that only the icon is showing, this will reduce space on your bar.
Helpful Tip: Pinning Tabs is a great way of keeping key tabs so that they stay where you want them.  To pin a tab, right click and Pin.